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Many believe that
when processing electronic documents or electronically stored information (ESI) that the metadata (the data about
the data) is accurate. In fact, that is often not the case.
For example, if Attorney A copies a document from Attorney B,
the metadata for the author will reflect Attorney B even though
Attorney A has saved a copy. Another example of inaccurate
metadata is in the case of data being backed up or stored on a network.
If data gets moved from Server A to Server B, the metadata
for the date will reflect the date of transfer, not the true date of
creation.
Top
5 Reasons to Auto-code Electronic Data
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1.
Supplement the Metadata
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Metadata extracted during
the
electronic discovery process reflects the "profile" of the document, or
the information about the document, not within the document, i.e. the
true author, recipient, date, etc.
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2.
Auto-code Your Database
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The
sheer volume of data that
is extracted during electronic discovery could require months, if not
years, to code. Whether the coding is done domestically or
off-shore, the cost is often prohibitive and valuable time is wasted.
What could take weeks or months to manually code can be done
in hours with ALCoder auto-coding software.
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3.
Code Attachments
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During the electronic
discovery
process, attachments to emails are infrequently coded.
ALCoder will extract the objective informaiton from not only
emails, but the attachments as well.
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4.
Unify Key Information
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Names
and organizations are
often spelled differently within documents. With ALCoder's
authority lists, users can ensure that this information is entered into
the appropriate database fields consistently, which will alllow end
users to accurately locate those documents.
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5.
Near-perfect Coding
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Because electronic data
maintains the integrity of the formatting within a document, the
auto-coding that takes place with ALCoder is near perfect.
Scores are generated on an A-F basis for additional cleanup.
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